Inspecting and Amending Records

Inspection of Education Records

You have the right to inspect and review your education records. Requests to inspect records can be submitted to the Registrar’s Office. Requests for access will receive a response within forty-five days, and you will be notified of the time and place where the records may be inspected.

Unless otherwise permitted or required by law, you may only inspect, review, or be informed of information directly related to yourself. You do not have the right to access certain records, such as:

  • confidential letters of recommendation if you have waived the right of access in writing;
  • records of Institute faculty and staff members that are made for, and restricted to, their personal use;
  • your parents’ financial records; and
  • records that also contain information on other students.

 

Amending Education Records

You have the right to have your education records maintained accurately and may request amendment of records that they believe are inaccurate, misleading, or in violation of their rights under FERPA. Requests for amendment should be submitted to the custodian of the record or through the Registrar’s Office. If the office to which the request is presented decides not to amend the record, you may request a hearing. If, after such a hearing, the record is not amended, you may submit a statement to be included with the record commenting on the information and stating disagreement with the decision not to amend the record as requested.

The process of amending records or requesting hearings applies only to information that has been recorded inaccurately, incorrectly, or that violates the student’s rights under FERPA. It is not a process to appeal grades or other subjective judgments with which you disagree, but that have been recorded correctly.